Equitable Earth Coalition Privacy Policy

About this Privacy Policy

Last updated & Effective Date: Oct 30, 2023

This Privacy Policy explains how Equitable Earth receives and processes personal information as defined by applicable law from its members and visitors to this site. Personal Information or “PI” may also refer to Personal Data as used in applicable law.

What Information & Why: Equitable Earth receives Personal Information for the purposes of providing member services and event administration (collectively referred to herein as “Services”). Specifically, Equitable Earth receives or collects the following types of Personal Information from organizations (“Business Members”) and individuals (“Individual Members”) (collectively “Members”) in order to provide Services: First Name and Last Name; and Contact information (e-mail address, physical business address). Visitors to its Site may provide Visitor PI (including name, business email address) so that Equitable Earth can contact them to provide information about their Services. Equitable Earth collects IP addresses in order to improve its Services.

With Whom?: Equitable Earth shares PI with trusted Service Providers for the business purposes of providing the Services and includes the following types of services: event management, CRM, website management, platform hosting, email marketing, marketing communications, and marketing analytics.

Compliance with Laws: Equitable Earth may disclose PI to a third party if (a) it believes that such disclosure is reasonably necessary to comply with any applicable law, regulation, legal process or governmental request, or (b) to protect the security or integrity of the Services from harm or illegal activities.

Business Transfers: Equitable Earth may share or transfer PI in connection with, any merger, sale of Equitable Earth assets, financing, or acquisition of all or a portion of the business to another company. Equitable Earth may share or transfer aggregated information to affiliate or related companies for its business purposes.

EU & UK Users: EU and UK users have several rights with respect to their personal data including the following: (i) the right to be informed (ii) the right of access; (iii) the right of rectification; (iv) the right of erasure; (v) the right to restrict processing; (vi) the right of data portability; (vii) the right to object to processing; and (viii) the rights in relation to automated decision making and profiling. EU or UK users also have the right to lodge a complaint about the collection or use of their personal information by notifying their EU (or UK) supervisory authority. Equitable Earth’s legal bases for collecting and processing Client Data includes consent and/or performance of a contract. Please feel free to contact us regarding this or any other EU or UK data subject right at Privacy@eq-earth.com if you have any questions about these rights.

California Consumers: Members residing in California are considered consumers under CCPA. They have certain additional rights including with respect to their personal information, which are described here. Equitable Earth does not sell or share PI as defined under CCPA. Equitable Earth upholds the right of non-discrimination as defined under CCPA.

Virginia Consumers: Individual Members residing in Virginia are considered consumers under VCDPA. They have certain additional rights including with respect to their personal information, which are described here . Equitable Earth does not engage in targeted advertising as defined under VCDPA.

Colorado Consumers: Individual Members residing in Colorado are considered consumers under CPA. They have certain additional rights including with respect to their personal information, which are described here. Equitable Earth does not engage in targeted advertising as defined under CPA.

Connecticut Consumers: Individual Members residing in Connecticut are considered consumers under CDPA. They have certain additional rights including with respect to their personal information, which are described here. Equitable Earth does not engage in targeted advertising as defined under CDPA.

Nevada Consumers: We do not sell your covered information, as defined by Section 1.6 of Chapter 603A of the Nevada Revised Statutes.

Retention Policy: Equitable Earth retains PI as long as necessary to provide the Services unless a longer period is required to permitted for legal or compliance purposes.

Do Not Track: Some browsers offer a “do not track” (“DNT”) option. Equitable Earth does not respond to DNT signals.

Security: Equitable Earth employs industry standard organizational, technical, administrative and technological measures that are reasonably designed to help protect information from loss, misuse, unauthorized access, disclosure, alteration or destruction. While Equitable Earth takes reasonable efforts to guard information, no security system is impenetrable.

Policy On Information Collected From Children: This Site and Services are not directed at children under the age of 13. Equitable Earth does not knowingly collect PI from children under the age of 13.

Changes: Equitable Earth may need to update this Privacy Policy from time to time to reflect changes to its Services and the laws applicable to its provision of the Services. If Equitable Earth does change this Privacy Policy, it will revise the “Last Updated” date at the top of this Privacy Policy on the Site. Continued use of this Site or the Services after the posting of such notice will be subject to the terms of the then-current Privacy Policy.

Contact: If you have any questions regarding this Privacy Policy, please contact us via email at Privacy@eq-earth.com.

Equitable Earth Privacy Policy Addendum

California Consumers Rights

Members residing in California have certain rights under the CCPA. This page briefly describes those rights and the process to contact Equitable Earth to exercise your rights. Definitions used herein have the same meaning as those used in the Privacy Policy homepage. As used herein, “customer” or “user” have the same meaning. This page is incorporated by reference to Equitable Earth’s Privacy Policy and may be changed in accordance with the terms of Equitable Earth’s Privacy Policy.

CCPA Consumer rights:

Right to know: California residents have the right, upon a verifiable consumer request, to request that a business that collects consumers’ personal information provide them the following information for the proceeding twelve (12) months of their request:

the specific pieces and categories of personal information that the business has collected about the consumer;
the categories of sources for that information;
the business or commercial purposes for collecting the information; and
the categories of third parties with which the information was shared.

Right to delete: California residents have the right to request that Equitable Earth delete their personal information subject to certain exceptions.

Right to correct: California residents have the right to request that Paragon Legal correct their personal information subject to certain exceptions.

Right to opt-out of sale or share of personal information: California consumers have the right to opt-out of the sale or share of their personal information. Equitable Earth does not sell or share any Client PI.

Right to opt-in: California consumers have the right to request that personal information collected from minors under the age of 16 opt-in to the collection and use of their personal information. Equitable Earth does not knowingly collect any personal information of minors under the age of 16.

Right against discrimination: California consumers have the right to not receive discriminatory treatment because they exercise their rights under CCPA. Equitable Earth does not knowingly discriminate against any customer for exercising its rights under CCPA.

Process for Personal Information requests:
How to make a disclosure request:

You have the right to make a free request two times in any 12-month period. We will make the disclosure within 45 days of receiving your request, unless we request an extension. In the event that we reasonably need a 45-day extension, we will notify you of the extension within the initial 45-day period.

You may request these disclosures by contacting us at Privacy@eq-earth.com. Please note that you must verify your identity and request before further action is taken. As a part of this process, government identification may be required.

How to make a deletion request:

Please note that you must verify your identity and request before further action is taken. As a part of this process, government identification may be required. After we receive and validate your request, we will delete your personal information, as well as direct our service providers to delete your personal information, unless an exception applies. Contact us at Privacy@eq-earth.com to delete your data.

How to designate an authorized agent:

Consistent with California law, you may designate an authorized agent to make a request on your behalf. In order to designate an authorized agent to make a request on your behalf, you must provide a valid power of attorney, the requester’s valid government issued identification, and the authorized agent’s valid government issued identification. Contact us at Privacy@eq-earth.com for more information.

Categories of personal information collected:

We collect information that identifies, relates to, describes, references, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or device (“personal information”). As described in our Privacy Policy we collect this information from directly when you visit our Site, or engage us to provide Services. In particular, we have collected the following categories of personal information from consumers within the last twelve (12) months and disclosed or shared the business information with Service Providers in the last twelve (12) months for the business purposes of providing Services:

Category	Examples	Collected: Yes or No
A. Identifiers.	A real name, alias, postal address, unique personal identifier, online identifier, Internet Protocol address, email address, account name, Social Security number, driver’s license number, passport number, or other similar identifiers.	YES
B. Personal information categories listed in the California Customer Records statute (Cal. Civ. Code § 1798.80(e)).	A name, signature, Social Security number, physical characteristics or description, address, telephone number, passport number, driver’s license or state identification card number, insurance policy number, education, employment, employment history, bank account number, credit card number, debit card number, or any other financial information, medical information, or health insurance information. Some personal information included in this category may overlap with other categories.	NO
C. Protected classification characteristics under California or federal law.	Age (40 years or older), race, color, ancestry, national origin, citizenship, religion or creed, marital status, medical condition, physical or mental disability, sex (including gender, gender identity, gender expression, pregnancy or childbirth and related medical conditions), sexual orientation, veteran or military status, genetic information (including familial genetic information).	NO
D. Commercial information.	Records of personal property, products or services purchased, obtained, or considered, or other purchasing or consuming histories or tendencies.	NO
E. Biometric information.	Genetic, physiological, behavioral, and biological characteristics, or activity patterns used to extract a template or other identifier or identifying information, such as, fingerprints, faceprints, and voiceprints, iris or retina scans, keystroke, gait, or other physical patterns, and sleep, health, or exercise data.	NO
F. Internet or other similar network activity.	Browsing history, search history, information on a consumer’s interaction with a website, application, or advertisement.	NO
G. Geolocation data.	Physical location or movements.	NO
H. Sensory data.	Audio, electronic, visual, thermal, olfactory, or similar information.	NO
I. Professional or employment-related information.	Current or past job history or performance evaluations.	NO
J. Non-public education information (per the Family Educational Rights and Privacy Act (20 U.S.C. Section 1232g, 34 C.F.R. Part 99)).	Education records directly related to a student maintained by an educational institution or party acting on its behalf, such as grades, transcripts, class lists, student schedules, student identification codes, student financial information, or student disciplinary records.	NO
K. Inferences drawn from other personal information.	Profile reflecting a person’s preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes.	NO

Equitable Earth Privacy Policy Addendum

Virginia Consumers Rights

Individual Members residing in Virginia have certain rights under Virginia’s Consumer Data Protection Act.

If you are a Virginia resident, this section applies in addition to all other applicable rights and information contained in this Policy.

As a Virginia resident, you have the right to request:

To know more about and access your personal information.
That we correct your personal information that is inaccurate.
That we delete your personal information subject to statutory exceptions.
Obtain a copy of your personal information.

Please contact us via email at Privacy@eq-earth.com to exercise any of the above forementioned rights.

The rights granted to you under Virginia law may provide us with exceptions to fulfilling your request, including where we need to retain the information to fulfill a legal obligation, complete a transaction with you, prevent fraud or any other purpose permitted by law.

Please note that we do not engage in targeted advertising, nor do we collect or process personal information considered “sensitive” under the Virginia Consumer Data Protection Act. A detailed description of the information that we collect and how we use it is provided in the main Privacy Policy including a description of the categories of third parties with whom we share personal information to provide you with our services.

Should you wish to appeal a determination we have made with regard to your personal information request, send an email to Privacy@eq-earth.com within 14 days of receiving a final response from us. Include “Data Subject Rights Appeal” in the subject line of your email, and provide your name, the email address associated with your request, and any relevant information for us to investigate your appeal. We will provide a response to your request for an appeal within a reasonable time and in accordance with applicable law.

Equitable Earth Privacy Policy Addendum

Colorado Consumers Rights

Individual Members residing in Colorado have certain rights under Colorado’s Privacy Act.

If you are a Colorado resident, this section applies in addition to all other applicable rights and information contained in this Policy.

As a Colorado resident, you have the right to request:

To know more about and access your personal information.
That we correct your personal information that is inaccurate.
That we delete your personal information.
Obtain a copy of your personal information.

Please contact us via email at Privacy@eq-earth.com to exercise any of the above forementioned rights.

The rights granted to you under Colorado law may provide us with exceptions to fulfilling your request, including where we need to retain the information to fulfill a legal obligation, complete a transaction with you, prevent fraud or any other purpose permitted by law.

Please note that we do not engage in targeted advertising, nor do we collect or process personal information considered “sensitive” under the Colorado’s Privacy Act. A detailed description of the information that we collect and how we use it is provided in the main Privacy Policy including a description of the categories of third parties with whom we share personal information to provide you with our services.

Equitable Earth Privacy Policy Addendum

Connecticut Consumers Rights

Individual Members residing in Connecticut have certain rights under Connecticut’s Data Privacy Act.

If you are a Connecticut resident, this section applies in addition to all other applicable rights and information contained in this Policy.

As a Connecticut resident, you have the right to request:

To know more about and access your personal information.
That we correct your personal information that is inaccurate.
That we delete your personal information.
Obtain a copy of your personal information.

Please contact us via email at Privacy@eq-earth.com to exercise any of the above forementioned rights.

The rights granted to you under Connecticut law may provide us with exceptions to fulfilling your request, including where we need to retain the information to fulfill a legal obligation, complete a transaction with you, prevent fraud or any other purpose permitted by law.

Please note that we do not engage in targeted advertising, nor do we collect or process personal information considered “sensitive” under the Connecticut’s Data Privacy Act. A detailed description of the information that we collect and how we use it is provided in the main Privacy Policy including a description of the categories of third parties with whom we share personal information to provide you with our services.